Editorial Style

AA/EOE (Now EOE)

Note change (effective June 2023). This corresponds with the U.S. Supreme Court’s decision to end college affirmative action. Statement should read: Stony Brook University/SUNY is an equal opportunity educator and employer (also see “ADA Compliance”).

Alternative vs. Alternate

Use “alternative format,” not “alternate format.”

Academic Degrees

• Formal use: Bachelor of Arts, Bachelor of Fine Arts, Master of Science, Master of Engineering, etc.
• General use: bachelor’s degree, bachelor’s in English, master’s degree, master’s in engineering, associate degree (Note: not associate's degree)
• Abbreviated Use: BA, BS, MBA, MD, MS, PhD, etc. (Note: no periods)
• A PhD (see entry under "Doctor" for specific rules on usage) may also be called a doctorate or a doctoral degree.
• postdoctoral, postdoc

Academic Health Center

• Since December 2021, “academic health center” is the preferred characterization for Stony Brook Medicine. We no longer use “academic medical center.”

ADA Compliance

• Include the following EOE statement in all external publications: Stony Brook University/SUNY is an equal opportunity educator and employer.
• Include a phone number for a disability-related accommodation in material publicizing an event (should be a phone number designated by the department running the event).
• Include the following statement in programs, brochures, bulletins, magazines, etc.: This material is available in alternative format upon request.
• Do not use on SCALA slides and evites.

Addresses

Should appear as room number (use a hyphen if it starts with a letter), followed by building name, followed by city and appropriate ZIP+four.

Examples:

E-1313 Frank Melville Jr. Memorial Library
Stony Brook, NY 11794-3354

221 Administration Building
Stony Brook, NY 11794-1601

Ages

Use numerals when referring to the ages of people and animals, but not of inanimate objects.

Examples:

• The girl is 9 years old.
• The school is nine years old.
• The graduate student, who is 25, has a six-year-old car.
• The woman is in her 20s. (Note: no apostrophe)

Alphabetization / Lists

Place any series of nouns (names, departments, etc.) in alphabetical order unless there is a reason to list them otherwise (examples: in order of appearance, by financials, by hierarchy). When working with the names of people, always alphabetize by last name. If a last name is hyphenated, alphabetize using the first part of the hyphenated last name.

Examples:

Susan Smith Jones is placed under J, but Susan Smith-Jones is placed under S.

Alumna, Alumnus, Alumni

Female: alumna
Male: alumnus

Use alumni when referring to a group no matter the gender.
The abbreviated versions (alum/alums) may be substituted for singular/plural.

We often provide the graduation year for Stony Brook alumni in news and feature stories. The correct way to present this is as follows: Jane Smith ’15.

See “Degrees and Years” for specifics on how to style single and multiple bachelor’s degrees and graduate, medical, professional and honorary degrees.

Ampersand

Do not use; spell out and in all cases. (Exception: ampersands that appear as part of official company names and when used as second reference to the Research and Development Park — R&D Park)

Examples:
Department of Physics and Astronomy (not Department of Physics & Astronomy)
Tiffany & Co. (not Tiffany and Co.)

Arena

(See Stony Brook Arena)

Athletics

Use athletics in all cases; never physical education

Athletics, Stony Brook

StonyBrookAthletics.com

Bench-to-Bedside

Black

Capitalize the “B” in the term Black when referring to people in a racial, ethnic or cultural context.

Brookhaven National Laboratory

Located in Upton, New York, Brookhaven National Laboratory is a multipurpose research institution funded primarily by the U.S. Department of Energy’s Office of Science. BNL may be used on second reference.

Correct way to characterize Stony Brook’s relationship with BNL:
Stony Brook University has the responsibility of co-managing nearby Brookhaven National Laboratory, joining such prestigious schools as Princeton University, Stanford University and the University of Chicago on the list of major institutions that have a role in running federal research laboratories.

In addition: Stony Brook is one of eight universities with a role in running a national laboratory. Stony Brook and BNL share more than 100 joint appointments, and numerous Stony Brook faculty, postdocs and students conduct research at BNL’s world-leading centers and user facilities.

Campus Buildings and Rooms

Cap building names when part of the name, e.g., Administration Building, Room E-7382

Campus Locations

Cap all named locations, such as Zebra Path, Roth Pond

Catalog

Not catalogue

Chair

Use the title chair rather than chairman, chairwoman or chairperson. (Exception: title of someone from outside the university.)

Chancellor

State University of New York Chancellor John King Jr. was named SUNY’s 15th chancellor on December 5, 2022.

Note: Capitalize the word Chancellor only when the title precedes his name: For example, Chancellor King. The word chancellor is never capitalized when used generically.

Classes

Class of 2012, Class of ’12
John Smith ’12

Lowercase categories of classes, e.g., calculus, chemistry, physics. For proper names, capitalize. For example, The Rise and Fall of Roman Politics.

"Co" Words

As a general rule, no hyphen unless the word indicates occupation or status. Consult Webster’s for exceptions.

Examples:
coeducation, coexist, coordinate
co-author, co-host, co-worker

Composition Titles

Italicize all publications, whether they are online or in print.

Commas (Abbreviated Degrees)

Use a comma between the name and the abbreviated degree, as in Joe Smith, MD.

This usage also applies to professional titles.
For example:
Mary Richards, director of development

If written in a sentence, include a second comma after the degree or title.
For example:
Joe Smith, MD, will speak at the conference.

Commas (Direct Address)

A comma is required when using direct address.

For example:
"Welcome, students!"
"Congratulations, graduates!"

Two exceptions:
Go Seawolves!
Certain marketing materials, such as roadway banners, in which space is at a premium, or specific marketing ads in which a less formal structure is preferred.

Commas (Serial)

University style dictates that we do not use a serial comma unless it is needed to clarify a complex sentence.

Course Work

Date Ranges

Our preferred style is to use the word “to” and to write out and repeat the month (for example, April 22, 2023, to April 28, 2023). In rare instances, depending on space considerations, an en dash may be used to denote a date range. In this case, the month is not repeated (for example, April 22–28, 2023).

Dates

Use cardinal numbers for days of the month (December 25, July 4), not ordinal (December 25th, July 4th).

Decades

1990s, ’90s

Degrees and Years

If an alumnus/a has earned only one bachelor's degree at SBU, use the following convention (no reference to BA or BS and no comma after last name):

Richard Kim ’04 recently received a scholarship to study in Mongolia.

If alumni have earned more than one bachelor’s degree from Stony Brook, the degree years are presented as follows:

Richard Kim ’04, ’05 recently received a scholarship to study in Mongolia.

If alumni have earned both bachelor’s and graduate degrees at SBU, use the following convention (comma between first degree reference and second):

Christine Omniski ’92, MS ’02 has opened a physical therapy practice.

Note: We do not specify whether the alum’s baccalaureate degree is a BA or BS. We specify only at the graduate level.

For alumni who have earned a medical, doctoral or other advanced degree at another institution, place the degree designation after the alum’s SBU class year:

Julie Mulder ’80, PhD is a specialist in biochemistry.
Aditya Patel, MA ’99, PhD is an education researcher at the Harvard Graduate School of Education.
Frank P. Smith ’56, MD is planning to attend Homecoming.

Note: Do not use “doctor” preceding a name. See “Doctor” entry for correct usage on specifics of this formal title.

For alumni who have professional designations or certifications, use the following:

Annamaria Chavez ’96, CPA is head of an accounting firm.
Jason Williams ’87, MS ’95, Esq. is an engagement manager at McKinsey & Company.

In the case of honorary degrees from SBU, place “Hon.” before the degree year:
Congressman Jameel Kim ’61, Hon. ’94 is planning a campus visit.

Departments / Offices / Academic Areas

The Department of English (not the English Department); the Office of the President (not the President’s Office).

Use lowercase letters, however, when referring to academic subject areas (excluding languages).

Examples: biology, music, but English (because English is a proper noun and is always capitalized)

Dimensions and Measurements

Use numerals, but spell out inches, feet, yards, etc. Hyphenate when used as an adjective.

Examples (from AP):
He is 5 feet 6 inches tall. (Note: no comma)
the 5-foot-6-inch man
The rug is 9 feet by 12 feet.
the 9-by-12-foot rug

Directions and Regions

(From AP): In general lowercase north, south, northeast, northern, etc., when they indicate compass direction; capitalize when they designate regions.

Examples:
He drove west.
The cold front is moving east.
The new faculty member grew up in the Midwest.
East Coast
Western Hemisphere

Disk

(Not Disc)

Division I

(Not 1)

Doctor

Medical degrees:

As a general rule, MD, DDS or other medical/dental degrees should follow the full names of doctors of medicine/dentistry on first reference. On subsequent references, the title Dr. can appear before last names. Exception: In long features or magazine stories, for example, where nearly everyone has a medical degree, we may leave out all the "Dr." titles altogether and use only last names.

PhD degrees:

Because the public frequently identifies "Dr." only with physicians, we generally don’t use the title to describe someone with a doctorate, nor do we include EdD, DSW, DPT, etc., after names for a number of reasons, including the following:

• There are so many PhDs, etc., at Stony Brook, we assume readers know most faculty have one.
• We have a medical center, and "Dr." is used in their titles to differentiate them from PhDs.
• Guest speakers sometimes don’t include their PhDs after their names, and if we use them for our faculty/staff but knowingly omit them for guests who have them, we are implying they don’t have PhDs, which is rarely the case.

Exceptions: Sometimes guest speakers, honorees, etc., insist on using their PhDs, and we allow it as a courtesy. Other times it makes sense for us to list our faculty with them; for example, when a faculty member’s name is listed with non-University faculty who have their degrees listed, or when a faculty member is a speaker at an event and including their PhD will reinforce their expertise in a specific area. If pertinent to the materials, we may list PhD after a name on first reference. On subsequent references, use last names only. In quoted matter, "Dr." can be used if the source said it.

Email and Email Addresses

The word email is one word, lowercase with no hyphen. Avoid breaking an address at the end of a line. Campus email addresses should be written out as john.smith@stonybrook.edu using all lowercase.

Faculty

As a general rule, treat faculty as plural.

Example:
Stony Brook faculty have discovered the cause of Lyme disease.

Farmers Market (No Apostrophe)

(no apostrophe)

Fellow / Fellowship

(lowercase)

Fiscal Year

Spell out fiscal year (e.g., Fiscal Year 2010) on first reference; after that, it may be abbreviated using two capitals followed by a space before the full year (e.g., FY 2010). FY10 may be used to save space in charts and graphs.

Foreign Words and Phrases

Italicize unless they have been naturalized and appear in Webster’s without italics.

Freshman / Freshmen

Singular: freshman
Plural: freshmen

When used as an adjective, it is always singular: the freshman class.

Go Seawolves

Groupings (Campus Members in Preferred Order)

Students, faculty and staff (see "Students, faculty and staff" listing)

Headlines

Capitalize principal words including conjunctions and prepositions of four letters or more, and at beginning or end of line (if four letters).

Healthcare

One word as both a noun and an adjective.

Examples:

The plan seeks to improve access to healthcare in medically underserved communities.

The report listed the region’s healthcare needs.

Health Sciences

This is the proper name and preferred characterization of the health sciences part of East Campus. “Health Sciences Center” and “Health Sciences Tower” are no longer used. It is acceptable to use “Health Sciences” without modifying a specific building, e.g., “Health Sciences Level 2” or “Level 2 of the Health Sciences.”

Indigenous

Capitalize Indigenous in reference to original inhabitants of a place.

Island Federal Arena

Junior, Senior

Abbreviate as Jr. and Sr. and do not precede by a comma.

Example:
Harry Connick Jr.

Latinx

AP recommends confining usage of the gender-neutral LatinX to quotations, names of organizations or descriptions of individuals who request it. Critics consider it an arbitrary designation that is awkward and difficult to pronounce, as few words in Spanish end with two consonants.

Library

Frank E. Melville Jr. Library

Long Island Rail Road

Rail Road in this name is two words.

Mart

Medical and Research Translation building (note the lowercase "bee" in building)

Millions and Billions

Use numerals with millions, billions and higher in all but casual uses.

Examples (from AP):
The nation has 1 million citizens.
I need $7 billion.
I’d like to make a billion dollars.

Note: Do not use a hyphen to join numerals and the words million or billion even if it is used as an adjective.

Example (from AP):
The production had a $10 million budget.

Mission Statement

To build momentum and reputation for Stony Brook University and Stony Brook Medicine — a premier institution that supports our community and impacts the world — with passion, pride and a commitment to excellence. Every day (see also Vision Statement).

Money

Use numerals.
Examples:
50 cents, $20, $2,000, $3 trillion

Months

Spell out all months when they stand alone or when they appear with a day or year.

Examples:
January
February 20, 2010
November 1963 (Note: No comma between month and year)

When a phrase refers to a month, day and year, set off the year with commas.

Example:
She received her bachelor’s degree on May 22, 2005, and her master’s on May 16, 2009.

Nationalities (Compound)

As both nouns and adjectives, compound nationalities are not hyphenated.

Examples:
African American, African American history; Italian American, Italian American history; but Indo-European (first word is a prefix and cannot stand alone)

NCAA Sports Divisions

Use Roman numerals. For example, Seawolves NCAA Division I varsity teams include men’s lacrosse, baseball, and football, women’s softball and volleyball, and men’s and women’s soccer.

Nicolls Road (Not Nichols)

"Non" Words

As a general rule, no hyphen unless the word following the prefix begins with an “n” or if the construction is awkward. Consult Webster’s for exceptions.

Examples:
nonprofit, non-nuclear

None

Can be construed as either singular or plural, depending on the noun that follows it.

Examples:
None of the food was prepared at home.
None of the students were present that day.

Nonprofit

No hyphen. Also called a not-for-profit.

Numbers and Numerals

Numbers one through nine are spelled out; 10 and above are numerals unless the numeral begins a sentence — then spell out.

Use commas to separate thousands and hundreds: 2,000 (not 2000); $3,500 (not $3500).

Exception:
SAT scores do not have commas.

Online

One word, no hyphen

Percent

As a general rule, spell out percent; do not use %.

Exceptions:
In charts, graphs, tabular data

Phone Numbers

Our style is (XXX) XXX-XXXX

Examples:
(631) 632-2222
(904) 434-2323

Photo Credits

Freelance photographers should be listed alphabetically first.
Next, all photos taken by employees of Stony Brook University are credited as just “Stony Brook University” in photo credits.
Credits for photos that are given “courtesy of” should come last in alphabetical list.

Example:
Photos: Sam Levitan, Juliana Thomas, Stony Brook University and courtesy of Turkana Basin Institute

Possessives

(From AP):

• Plural nouns not ending in s – add ’s: children’s television; women’s rights
• Plural nouns ending in s – add only an apostrophe: the girls’ toys; states’ rights; the VIPs’ entrance
• Nouns plural in form, singular in meaning – add only an apostrophe: mathematics’ rules; measles’ effects; United States’ wealth
• Singular nouns not ending in s – add ’s: the church’s needs; the ship’s route; the VIP’s sea; the fox’s den; Marx’s theories
• Singular nouns ending in s – add ’s unless the next word begins with an s: the hostess’s invitation, the witness’s answer; the witness’ story
• Singular proper names ending in s – use only an apostrophe: Achilles’ heel; Dickens’ novels; Williams’ plays

"Pre" Words

As a general rule, no hyphen unless the root word begins with an e. Consult Webster’s for exceptions.

Examples:
Prearrange, pre-establish, pre-exist

Exceptions:
Pre-date, pre-registration

President

The word president is lowercase when used in all instances except when the title precedes the name.

Examples:
The president of the company will step down at the end of the year.

The interim president has authored several books and articles in the field of physics.

President John Smith is 55 years old.

Presidents of Stony Brook University

• 2020–2024: Maurie McInnis
• 2009–2019: Samuel L. Stanley Jr., MD
• 1994–2009: Shirley Strum Kenny
• 1980–1994: John H. Marburger III
• 1965–1978: John S. Toll
• 1961: John Lee

Publications

Italicize names of all print and/or online publications and all website names.

Examples:
Kiplinger’s Personal Finance magazine
Kiplinger (online version)
Happenings (Stony Brook’s online-only faculty/staff/friends newsletter)
U.S.News & World Report (Note: no space between U.S. and News)
PayScale.com
Salon.com

RSVP

Do not use periods.

Do not write “Please RSVP.” (It’s redundant: RSVP stands for répondez s’il vous plaît, which means “please reply.”)

Seasons / Semesters

Lowercase seasons when they stand alone (winter, spring, summer, fall), but capitalize when they refer to semesters (Spring 2011, Fall 2011, etc.)

States

In text, spell out states when they stand alone or if they appear after a city. Postal ZIP code abbreviations (AL, AZ, CA, CO, FL, MA, NY, etc.) should be used only in addresses.

Example:
He was born in Westport, Connecticut., but grew up in Buffalo, New York.

Stony Brook Arena

Formerly Island Federal Arena.

Stony Brook Children’s Hospital

Stony Brook Children’s Hospital is the full name. It may be referred to as Stony Brook Children’s on second reference.

Stony Brook Medicine

The name Stony Brook Medicine represents Stony Brook’s entire medical enterprise, which encompasses the five schools of the health sciences — Dental Medicine, Health Professions, Renaissance School of Medicine, Nursing and Social Welfare — Stony Brook University Hospital, Stony Brook Children’s Hospital, the Long Island State Veterans Home, and our major centers and institutes, programs, clinics and community-based healthcare settings.

Stony Brook University

Use Stony Brook University on first reference. Exceptions: In State University of New York-related material, we are officially the State University of New York at Stony Brook; and in AA/EOE lines, we are Stony Brook University/SUNY.

On subsequent references, we may be called Stony Brook or the university. SB or SBU may also be used.

Stony Brook University Hospital

SBUH is the region’s only tertiary/quaternary care center and Level 1 trauma center.

Student Activities Center

SAC on second reference.
The SAC auditorium is named the Sidney Gelber Auditorium.

Students, Faculty and Staff

The preferred order for how we collectively refer to everybody on campus. Exception: When a correspondence targets a specific group but also mentions other groups in passing; e.g., an email aimed at faculty may list the order as faculty, students and staff.

T-Shirt

The correct spelling is T-shirt.

Theater/Theatre

Spell as theater unless the word appears as Theatre in a proper name, e.g., Department of Theatre Arts and Charles B. Wang Center Theatre.

Example:
Stony Brook’s Department of Theatre Arts offers a program that immerses students in theater history.

3D

When referring to three-dimensional (not 3-D).

Times

Use am/pm (no periods). Use colon to separate hours from minutes, but not when two zeros follow the colon.

Note: When a range of time is given, use the word to — not an en dash.

Examples:
12:30 pm
6 am (not 6:00 a.m.)
2 pm
1 pm to 2:30 pm

Titles (Academic / Professional / Legislative)

Capitalization
Titles are capitalized when they precede a name but are lowercase when they follow a name or appear in text without a name attached. This rule applies even to the Stony Brook’s president or SUNY chancellor.

Examples:
Professor John Smith; John Smith, professor of biology
Assemblyman Steven Englebright; The Honorable Steven Englebright, New York State Assembly
Judith Brown Clarke, vice president of equity and inclusion and chief diversity office (note the comma)
or
Vice President of Equity and Inclusion and Chief Diversity Officer Judith Brown Clarke (note the absence of a comma)
or
According to Stony Brook’s vice president of equity and inclusion and chief diversity officer, the university will...

Note: No hyphen in vice president, vice provost, vice chancellor, etc.

Multiple Titles
Many of our faculty and administrative staff have two or more titles; in some cases, as many as four. If possible, try to keep the number of titles to no more than two. If you are not sure which titles to use, ask the source for guidance.

Titles (Composition)

Capitalize the principal words (including conjunctions and prepositions of four letters or more).

Italicize titles of longer works:

• magazines and newspapers
• books
• movies
• plays
• operas

Enclose titles of shorter works in quotation marks:

• articles
• television and radio shows
• poems
• songs
• works of art
• speeches, lectures

Toward

Not towards

University Events / Traditions

Capitalize the names of events and traditions.

Examples:
Campus Life Time, Chillfest, Commencement, Convocation, Diversity Day, Earthstock, President’s Lecture Series, Provost’s Lecture Series, Roth Pond Regatta, Stars of Stony Brook Gala, Strawberry Festival, Wolfstock (Homecoming)

University Names / References / Buildings

Use Stony Brook University on first reference in all cases.

Exception: State University of New York-related material, in which we are officially the State University of New York at Stony Brook.

In subsequent references, we may be called Stony Brook, SB, SBU or the university (note university is not capped when it refers to Stony Brook).

Also:

• Advanced Energy Research and Technology Center (Advanced Energy Center on second ref)
• Brookhaven National Laboratory (BNL on second ref)
• Center of Excellence in Wireless and Information Technology (CEWIT on second ref)
• Cold Spring Harbor Laboratory (CSHL or Cold Spring Harbor Lab on second ref)
• Charles B. Wang Center (often appears with the phrase Celebrating Asian and American Cultures) (Wang Center on second ref)
• Dubin Family Athletic Performance Center
• Frank Melville Jr. Memorial Library (Melville Library on second ref) (Note: No commas around Jr.)
• The Health Sciences (Health Sciences Tower and Basic Sciences Tower were buildings formerly known as the Health Sciences Center)
• Island Federal Arena
• Jacob K. Javits Lecture Center (Javits Center on second ref)
• Kenneth P. LaValle Stadium (LaValle Stadium on second ref)
• Long Island High Technology Incubator (LIHTI on second ref)
• Long Island State Veterans Home (LISVH)
• Pritchard Gymnasium
• Simons Center for Geometry and Physics (Simons Center on second ref)
• Sports Complex (houses Island Federal Arena and Pritchard Gymnasium)
• Staller Center for the Arts (Staller Center or Staller on second ref)
• Student Activities Center (SAC on second ref)
• Stony Brook Children’s Hospital (Stony Brook Children’s on second ref)
• Stony Brook Union
• Stony Brook University Hospital (University Hospital or SBUH on second ref)
• Stony Brook Medicine
• Stuart Goldstein Student-Athlete Development Center (Goldstein Center on second ref)
• University Hospital when referring to the building as a location
• Walter J. Hawrys Campus Recreation Center

U.S. News & World Report

News magazine. Note: Previously there was no space between U.S. and News, but now we use a space.

Vehicle and Vessel Names

Italicize.

Examples:
The space shuttle Columbia
The research vessel Seawolf

Vision Statement

Embrace change, break through barriers and expectations in our pursuit of excellence to share the Stony Brook story with the world (also see Mission Statement).

Web and Website

The word Web is capitalized (from proper name World Wide Web) when it stands alone, and in the terms Web page and Web feed (both two words).

However, the following are lowercase and one word:
website, webcam, webcast, webmaster

Note: Do not use www at the beginning of URLs (stonybrook.edu). Leave out the introductory http:// in URLs unless the address does not work without it. When https:// (note the "s") introduces the URL, leave it in.

Note: As a general rule, URLs and email addresses are set off in italics; avoid breaking a URL at the end of a line. When a URL appears at the end of a sentence, leave out the period if no sentence follows.

Weights

Use numerals.

Examples (from AP):
The baby weighed 9 pounds, 7 ounces.
She had a 9-pound, 7-ounce boy.

WISE Honors Program

WISE Honors on second reference. Formerly known as WISE (Women in Science and Engineering).

X-Ray

Spell it as x-ray (lowercase).

ZIP Codes

ZIP (not Zip). It is an acronym for Zoning Improvement Plan, and should always be all caps. Campus ZIP codes must have the ZIP+4 extension.

Examples:
11794-1601
11794-3354